KEY RESULT AREAS

PRINCIPAL ACCOUNTABILITIES (MAIN DUTIES)

Departmental Planning and Budgeting

• Provides input to Senior Technical Officer – Procurement into the departmental workplan and budget.
• Minimises operational costs by ensuring that divisional expenditure remains within budget approval and savings made from budget.

Preparation of Bidding of bidding documents

Supports, prepares bidding documents for goods, works, and consulting services in accordance with the approved procurement plan for review by the Senior Procurement Office.

Preparing Evaluation reports and Procurement

• Supports preparation of Committee Paper(s) for submission to the Procurement Committee.
• Undertakes market research to ensure purchases are sourced from the most competitive sources as directed by Senior Technical Officer – Procurement
• Supports, prepares and draft contracts for goods, works and services
• Properly keep updated procurement records
• Supports, administers tender closing, opening and
• Prepares tender opening reports.

Tender Evaluation Procedures

• Supports, prepares criteria that ensure objective and consistent evaluation of bids, Expression of Interest (EOI) and proposals so that the most responsive supplier, / consultant/contractor is selected
• Supports, prepares the Tender Evaluation Reports ,

       for review by supervisor

Preparation of Tender Documents

Supports /participates in the preparation and floatation of bidding documents (Request for Quotations, Invitations for Bids, Request for Proposals) in line with Public Procurement Act and Public Procurement Regulations.

Survey Markets

Supports, enquires, and qualifies suppliers on basis of price competitiveness, quality, and delivery performance, negotiate, re-negotiate or terminate orders or contracts as may be recommended when changes occur to warrant such actions.

Research

Research and analyses on matters that will add value to all areas of procurement

Compliance

• Adheres to all aspects of regulatory compliance regarding the respective Procurement Policies and in conformity ZPPA guidelines
• Adheres to a strong culture of ethics and corporate compliance

Advisory

Provides Procurement advisory service to all departments on procurement matters

Stakeholder Relationships

• Develops excellent and effective collaborative relationships with key stakeholders and external providers and other agencies to ensure strategic and operational needs are fully understood and incorporated
• Facilitates development of relationship with existing and potential suppliers

Reports

Submits procurement activities report weekly/monthly/or as required

Enhanced Entity Risk Management

Ensures improved enterprise risk management.

Enhanced Employee engagement and Performance

• Timely submission of completed performance contract to supervisor.
• Suggest and propose initiatives to support corporate values suggested to supervisor.
• Ensure submission of completed Performance Appraisal form to supervisor.
• Periodically submits required reports relating to mentorship and training/coaching programmes to the department in charge of Human Capital.

Furtherance of Company’s Interests

Exercise the powers and duties generally exercised by Technical Officer – Procurement in the furtherance of the interests of the company as may be authorised and or delegated by the Supervisor.

Health and Safety

Take reasonable care for own health and safety as well as that of other employees, clients, and others as may be required from time to time. 

Meetings

Attend staff/departmental meetings when required.

Any other Duties

Perform any other job-related duties as assigned